Datanest Expenses Agent
Know every week where your hotel’s money goes.
The Datanest expenses agent reads your accounts and your booking system, finds the costs that drift and tells you what they cost you in euros.
- You:
Why are we behind budget?
- Agent:
GOP is €69,789 below budget.
€59,092 is revenue that did not come in and €10,696 is costs above budget. The biggest overrun: OTA commissions, +€14,547.
- You:
What got more expensive per room night sold?
- Agent:
Three costs explain most of it:
OTA commissions +20.7% ~€23,600 Electricity +8.9% ~€7,600 Laundry +9.4% ~€4,000 - You:
Where should we start?
- Agent:
With OTA commissions: ~€23,600 over the period, more than the other two together.
Then ask the laundry for a new quote before the season.
What it does
A brief every week
Three findings, each with its cost in euros, and one question for management.
Variance against budget
Which line drifted, by how much, and whether revenue or costs are to blame.
Cost per room night sold
What got more expensive against the same period last year, however full the hotel was.
Payroll and occupancy
The months when staffing did not follow the room nights sold.
What sits outside the accounts
Accounting entries that do not count in the result and need an explanation.
What it needs from you
- An export of the accounting entries from your accountant.
- Room nights sold from your booking system.
- This year’s budget, if there is one.
We set up the USALI foundation once. After that the agent updates every month, with no work for your team.
What it does not do
- It changes nothing in your systems. It only reads.
- It does not see staff names. Payroll is counted by department only.
- It does not make up numbers. When something is uncertain, it asks.
The agent already runs on a client hotel’s data. The conversation on this page comes from the demo hotel, so that no real figure is shown.
An honest diagnosis of your data
We don't believe in blind promises. The goal is to see together whether, and where, your hotel has real room to improve.
- 01
Data Readiness Scorecard (4')
Answer 15 questions and see right away how data-ready your hotel is.
- 02
A draft plan for the 3 phases
We show you what the 3 phases would look like in your hotel: forecast, rate, channels.
- 03
A 15-minute call
We walk you through the findings. No commitment.